# AI Bookkeeper

> Our AI bookkeeper turns the records you already have, Xero, emailed supplier invoices and bank statements, into a clear picture of what each product costs to make and sell. It flags supplier price rises, products whose margin has slipped and where you can save, and hands your accountant a clean, documented pack.

Canonical: https://thegrowthproject.com/growth/ai-bookkeeper/

## Cost is half of profit

Revenue work, like [Google Ads](/growth/google-ads-audit/), [search](/growth/seo-audit/) and the [checkout](/growth/checkout-leak-check/), tells you what's selling. Cost work tells you what each sale is worth. Put together, you can stop promoting the products that sell well but earn little, which is the idea behind our [growth page](/growth/).

## What it does

### Builds a price book from your invoices

Every supplier invoice in your inbox becomes rows: item, pack size, unit price, date. Over months that becomes a price history for every input, so a 4% rise in March and another in July stop hiding inside a bigger bill.

### Costs every product you sell

From recipes, product builds or bills of materials: ingredients or parts, packaging, and the share of freight and fees each product carries. Inputs without an invoice are valued from usage, so nothing drops out.

### Finds where margin slipped

With cost next to selling price, the problem products stand out: inputs that went up while the price stayed put, and products that were never as profitable as they looked.

### Checks your prices against the market

Your price for each product next to what competitors charge for the same item and pack size. It shows where you are cheaper than you need to be, and where you are losing sales on price.

### Finds savings across suppliers

The same item at different prices from different suppliers, pack sizes that cost more per unit, and categories worth putting out to quote. Each saving is ranked by its value over a year.

### Checks the books hold together

Bank balances that chain from one statement to the next, gaps in statements, invoices that never matched a payment. Documented, so your accountant starts from clean, explained records.

## How it works

1. **Read-only access.** To Xero, plus the inbox or supplier portals where invoices arrive.
2. **Gather and match.** Invoices, bank statements and sales, matched to your accounts.
3. **Build the model.** A price book, product costs and a margin view, in a spreadsheet you keep.
4. **Review together.** A ranked savings list and the problem products, with your accountant's pack alongside.

## After the review

We build the fixes as part of [Systems Integration](https://thegrowthproject.com/services/systems-integration/) and [Agentic AI](https://thegrowthproject.com/services/agentic-ai/).

## Common questions

### Do you compare our prices with competitors?

Yes. We match your products to competitors' listings by item and pack size, so you can see where you're priced below the market and where price is costing you sales. Combined with your real costs, that answers the question that matters: should we reprice?

### What is an AI bookkeeper?

Software that does the reading and matching a person would otherwise do by hand: pulling every supplier invoice, matching it to your accounts and bank, and turning it into product costs and margins. We run it for you and check its work, so you get the answers without the data entry.

### Does it replace my bookkeeper or accountant?

No. It works alongside them. Your accountant still handles tax and lodgements. We give them cleaner records and a documented trail, which usually makes their job faster.

### Which accounting software does it work with?

Xero directly, with read-only access. Other systems work from exports. Supplier invoices come from your email or supplier portals, and bank statements from PDF or CSV.

### What kinds of businesses is it for?

Businesses that buy a lot of different inputs from many suppliers: hospitality, food production, retail and ecommerce. The more suppliers and products you have, the more there is to find.

### Is my financial data safe?

We use read-only access, keep your data in your own accounts, and work from copies for analysis. Nothing about your business is shared or used for anyone else.